MINUTES OF THE FTR
BOARD OF DIRECTORS' MEETING
A meeting of the Florida Trail Riders Board of Directors was called
to order at approximately 10:30 AM on March 20, 2004 at the Hilton Walt
Disney World Resort, 1751 Hotel Plaza Boulevard, Lake Buena Vista, Florida.
The President determined a quorum was present. Roll call was as follows:
Present:
Randy Faul, President
Jenni Lamb, Vice President
Jim Wilder, Secretary
Allen Pearce, Treasurer
Lee Daley, Enduro Committee Chairman
Mike Preslar, Hare Scramble Committee Chairman
Jim Edgar, Motocross Chairman
Tiffany St. John, Area #1
Harry Masters, Area #2
Tommy Neal, Area #3
Bob Brown, Area #4
Brian Wenholz, Area #5
Jack Terrell, Area #6
Larry Kuhn, Area #7
Chris Hill, Area #8
Kim Windland, Area #10
Joe Moulton, Area #11
Troy Reynolds, Area #12
Absent:
Rick Harvey, Area #9
Guests:
Dan George, Executive Director
Daniel White, H/S Scorekeeper
Karen White, Awards Banquet Committee Chairperson
I. Reports of officers and committees
Randy introduced Daniel White, the H/S Scorekeeper, and asked him to
provide an update on the electronic scoring and sign-up system being
implemented this year. A number of successes were presented along with
several issues that still need to be addressed. Some of these discussions
led to recommendations proposed later in the meeting under New Business.
Allen provided the Treasurer's report. Dan George provided financial
statements and answered questions. Allen summarized our situation by
stating membership dues are not covering our general expenses. He went
on to explain that proceeds from the Land Use Fund are still necessary
to keep us from losing money each year. Discussion continued regarding
areas of increasing costs, which led to a proposal under New Business.
Allen moved we accept the report. The report was accepted unanimously.
Randy moved we adjourn for lunch at 12:30 and return at 2:00. The motion
was accepted.
Randy called the meeting back to order at 2:00 and determined a quorum
was still present.
Mike gave a brief Hare Scrambles report and led a discussion around
recent developments from the AMA meeting regarding liability issues.
Mike explained the importance of having minor release forms signed at
the gate, even for those who are not competing. There were also lengthy
discussions around limiting pit-riding and steps to help control it for
improved safety.
Lee provided an Enduro committee update, recommending Sam Mento as the
new Enduro Chairman and Chris Hill as the new scorekeeper. Other discussions
continued around land issues and the cost of special permits.
Jim Edgar provided a Motocross update explaining their focus on safety.
He has been visiting tracks to evaluate safety. He reported they are
averaging about 210 competitors. Their biggest challenge is trying to
schedule around other MX series events.
Jack provided an update on Land Use highlighting that the new OHV Title
Law has raised funds to pay for a new, full-time OHV person responsible
for helping to establish OHV parks in Florida. Regional teams are being
formed with quarterly planning meetings to provide input on OHV needs
in those areas. Jack also explained the importance of the FTR Land Use
Fund that pays for lobbying, sending FTR representation to government
meetings, matching funds for OHV grants, and hopefully in the future
leasing land for riding. He asked the Board to protect these funds from
use to cover general expenses as has been the practice for years.
Karen White provided an update on the 2004 Awards Banquet planning for
August 21. New facilities at the hotel have been confirmed with jackets
and trophies being selected. Each club was asked to create a poster with
photos from their race to assist members in voting for their favorite
event at the Awards Banquet.
II. Unfinished business
None
III. New Business (30 minutes)
Allen moved we accept the following proposal:
Article XIV
I. Competition Committees
D. Meetings
1. Each committee will meet during the fourth quarter to
suggest select sanctions applications for the following year and to
conduct other
committee business.
E. Sanctions
1. A General FTR Sanction Meeting will be held in the fourth
quarter of each competition year to approve a schedule of events
and grant sanctions for
the ensuing competition year. The exact time and place will be announced
in the FTR Magazine and on the official FTR website at least 30 days in
advance. The Competition Committees will meet jointly to resolve
conflicts in the
proposed schedule, giving priority to enduros. Upon establishment of
a schedule agreed upon by a majority of the joint Competition Committees,
the schedule
and previously selected sanction applications shall be presented to the
Board of Directors for approval of the schedule and granting of sanctions. There
shall not be more than 12 Enduros, 14 Hare Scrambles or 14 Motocross events
per year sanctioned by FTR. ……
2. Prior to the General FTR Sanction Meeting, the competition committees
will meet to accept sanction applications for their areas of interest.
Each competition committee must select which sanction applications
it will present at the General FTR Sanction Meeting. Under no circumstance
may a committee select and present more applications for events than
the number of events allowed by paragraph 1. above. Each competition
committee will also approve a tentative schedule to be presented
to the
General FTR Sanction Meeting. The agreed-to sanctions selected
sanction applications and tentative schedules will be presented to the General
FTR Sanction Meeting for review and approval.
6. FTR may refuse to grant a sanction, and may withdraw or cancel
a sanction already granted, for any reason which FTR deems to be
in the
best interest of the sport, including, without limitation, the violation
of any rules in this book. FTR may withdraw or cancel a sanction already
granted, if the Executive Committee determines it would be in the best
interest of the sport to withdraw or cancel the sanction. No sanction
already granted may be withdrawn or cancelled without at least 2 weeks
notice in the FTR magazine and/or the official FTR website of the intention
to withdraw or cancel said sanction. The affected promoter shall also
be notified and allowed to attend and speak at the Executive Committee
meeting at which the final vote on whether to withdraw or cancel will
be made.
Article X
There will be a minimum of two three Board of Directors meetings each year.
The first during the first third quarter of the competition year, and the
second during the third fourth quarter of the competition year for
the sole purpose of granting sanctions for the ensuing competition year,
and the third
at the banquet, preceding the Annual General Membership meeting. The second
meeting will be the General FTR Sanction Meeting. Additional meetings may
be called by the Executive Committee or 50 percent of the Board of Directors.
The motion passed.
Allen then moved we accept a second proposal as follows:
Article XIII
This Constitution Chapter I, Constitution of the Florida Trail Riders,
and Chapter II, Definitions, may be amended:
1. A proposed amendment shall be submitted in writing to the Board of
Directors for consideration and initial approval. The amendment must
be specific in that it denotes the place/places in the Constitution where
it belongs and what it replaces. Initial approval should be granted to
all proposed amendments which are properly prepared, pursuant to this
Article. Denial of the proposed amendment shall require a two thirds
majority vote of all Board members present.
2. The proposed amendments receiving initial approval by the Board
of Directors will be published in the following FTR Magazine and
the official FTR website for exposure to the General Membership.
3. The proposed amendments which have received initial
approval by the Board of Directors and been published pursuant to
this Article must be
voted upon at the Board of Directors meeting held at the banquet
for final approval. Proposed amendments and approved receiving
final approval by the Board of Directors, by simple
majority, at the first meeting following
said publication and shall be presented to the General Membership at
the Annual General Membership meeting.
The motion failed.
Allen then moved we accept a third proposal as follows:
Article XV — Bylaws:
III. Dues and Sanction Fees shall be:
C. Dues shall be calculated on a competition year basis for general membership(Adult
and Juvenile), promoters and associates. Dues shall be calculated on a weekend
basis for Weekend membership. It is recommended that Weekend membership be
at least 35% of the annual dues.
Chapter II
Definitions
Adult membership Designed for one person, this membership includes one
membership card, one vote, one magazine subscription, limited to
one magazine per household and the right to enter FTR competition events.
Weekend membership — Designed for one person, this membership includes
only the right to enter FTR competition events on the weekend for which
it is issued. No more than one weekend membership shall be permitted
per competition year to the same person. No credit shall be given for
a weekend membership if the person subsequently applies for Adult or
Juvenile membership.
The motion failed.
Mike moved the Board of Directors authorize an increase of $5 to the
annual dues for all FTR members effective August 1, 2004. The motion
passed.
Jim W. moved that a committee be formed, selected and led by Allen,
to evaluate our financial situation and present recommendations at the
next Board of Directors meeting. The motion passed.
Harry moved that we offer a $5 discount for membership dues paid March
1 – July 31 the following year. The motion passed.
Mike moved we change Page 5 Constitution Changes, Chapter 1, Article
XIV, Section I-E Sanctions, paragraph 4. The change is from $500,000
to $1,000,000. The motion passed.
Mike moved we change Page 7 Chapter II Definitions. "Division" changes
to read: "A,B, and C". "Class" changes to read: " A riders Ability, Age,
Equipment, or Sex grouping". Add to definition: "Officials — All elected
Officers, Committee Chairmen, Scorekeepers, and Referee's". The motion
passed.
Mike moved we change Page 10 Chapter II H Fees 4. Change the sentence
beginning "At Hare Scrambles… " to read "At Hare Scrambles an additional
fee of $3 per rider will be collected for a fund to update, maintain,
and staff the electronic scoring and signup equipment. The motion passed.
Lee moved we appoint Bill Drymon as Election Chairman for this election
year, if he accepts. The motion passed.
The meeting was adjourned at approximately 6:00 PM.
Jim Wilder
Secretary, Florida Trail Riders |
